SERVICES
YOUR STRESS-FREE WEDDING STARTS HERE! Before you make any decisions, or book that wedding venue, find your wedding planner first! We are here to look out for YOU! Every decision you make will greatly affect the outcome of your wedding and your overall budget. Amy Varain Weddings knows how much an overall wedding costs and all the questions to ask your top venue choices and favorite vendors so you can confidently book knowing that your are making the best decisions for your wedding vision. We want you to feel confident, relaxed and stress free, while we partner with you to plan your wedding day from start to finish.
FIND A PACKAGE THAT FITS YOUR STYLE BEST...
TIP: All Clients benefit with our Wedding Management package however we find our clients get the most value of our knowledge, expertise and cost-savings ideas with our Partial and Full Service Planning and Design Packages.
VENUE SELECTION
Finding the perfect wedding site for your wedding vision, budget and style can be a daunting task. Yet it is the most important part of your wedding day as it sets the tone for everything else as far as budget, decor, and more. With our assistance, we can help you compare your options and make sure you are taking everything into consideration when making the final decision on which venue is right for your special day. Includes 3 venue recommendations for ceremony and reception sites based on your wedding vision, style and proposed budget, 3 venue visits, rough estimate of budget for your top 2 or 3 choices, outline opportunities/options with each venue, contract review, negotiations and assistance with booking of final venue.
(Add-on to our Wedding Management package, included with partial and full planning packages)
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You're confident in booking your own vendors and creating the wedding design and layout on your own.
2
You have the time to facilitate all planning duties the year leading up to your wedding.
3
You’re able to self-motivate and stay on track (aka not a procrastinator).
4
You're just looking for assistance at the end of planning to ensure everything is ready to go for the big day.
WEDDING MANAGEMENT is your style if...
WEDDING MANAGEMENT
You're probably more familiar with the name "Day-of Coordination," but truthfully, that doesn't really exist. And you won't find it here as we don't offer it. But keep reading...
WEDDING MANAGEMENT is for those of you that are organized and excited to plan your wedding yourselves and are good at checking everything off the list. The execution of your wedding day is where a Wedding Manager is a necessity so that none of those little important details are missed as you near the finish line - and most of all for those of you that love the idea of enjoying your special day worry and stress-free, as a VIP guest at your wedding (while we take care of the rest!) We understand that you don't plan a wedding every day, but we do...and are here to guide you with our expertise and love of wedding planning throughout the process.
IN A NUT SHELL...
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unlimited email access to Amy Varain your wedding planning expert
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2 hour onboarding zoom call within 2 weeks of signing
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planning website login, planning checklist, budget creation, vendor recommendations
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unlimited advice and guidance during your wedding planning via email
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vendor recommendations within your budget
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review all vendor contracts
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2 hour zoom call at 3 months before wedding to reconcile vendors and discuss layout
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create ceremony, cocktail hour and reception layouts
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wedding day timelines for vendors, bridal party and parents
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final venue walkthru with you and your key vendors
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2 hour zoom call at 2 months to discuss ceremony and decor
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email communication and organizing with all vendors for day of logistics
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1 hour zoom call at 3 weeks for final wedding prep
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1 hour ceremony rehearsal
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host and manage your wedding day from start to finish
When your wedding day arrives, we will help execute all your ideas/wedding plans and oversee all the details while you are off getting ready to walk down the aisle like a rockstar. We will gracefully organize and manage your wedding day for you (you won't believe how much we do on wedding day for you. It's a real challenge that we love to take on for you, so you or you family does not have to worry or stress!) We want you to truly be a VIP guest at your own wedding, creating memorable memories for the rest of your life. We can't imagine a wedding day without a wedding planner!
Best suited for couples with all-in wedding budgets around $30,000-$45,000
Because our Wedding Management services are much more comprehensive and robust than most, we only take on a limited number of Wedding Management clients per year. Schedule your Free consultation to see if we are a good fit!
For more information check out our FAQ Page
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You need assistance with putting together an overall design that reflects your own love story.
2
You are wanting help with your layout of the space and want someone by your side as you make design choices at the rental company with the look, feel and vibe of your wedding day.
3
You want to make sure you spend your budget wisely and creatively and could use advice along the way to get the most bang for your buck.
4
For the most organized brides you like to make sure you are getting everything checked off the list and don’t want to stress during the planning process - we help you stay on task and take the guess work out of the planning!
PARTIAL PLANNING is your style if...
PARTIAL WEDDING PLANNING & DESIGN
*MOST POPULAR*
PARTIAL WEDDING PLANNING & DESIGN you get all the benefits of our Wedding Management plus we go on the wedding planning & design journey with you. A wedding planner helps you decide where to spend dollars and where to get creative in your budget so you can have everything you are envisioning for your special day. If you are planning a wedding weekend at your venue (overnight stay) then we highly recommend partial or full planning, as there are a lot of moving parts involved and these packages allow enough planning time for us to help you plan all the extra elements a wedding weekend entails. When they say a wedding planner saves you their weight in worth... these packages are where you will get the most value of our knowledge, expertise and cost savings ideas throughout your entire wedding planning process. We like to say...AVW fairy godmother = priceless!
IN A NUT SHELL...
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WEDDING MANAGEMENT + 10 MORE HOURS on zoom/in person planning together!
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includes venue selection assistance - if you haven't found one already
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assist with final vendor selection
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check-in meetings to keep you on track throughout the planning process
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managing budget and helping you get creative if needed
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planning meeting to design your wedding day layouts
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venue onsite design meeting for layouts and rentals
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rental company visit to design table scapes, place settings and discuss rental add-ons.
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zoom meeting to discuss florals, signage, decor
With our expertise we give you ideas and suggestions to make decisions so you can focus on all the details with ease and creativity. We also help you decide where you need floral and decor elements that make the most impactful impressions for your design and budget. If you are planning a weekend wedding this package allows us time to look at all elements of your weekend for timeline, design and multiple events.
Best suited for couples with all-in wedding budgets around $45,000-$75,000.
Whether you are just getting started or have already booked a few members of your vendor team, we can help! Schedule your FREE consultation so we can talk about your wedding to see how we can help you!
For more information check out our FAQ Page
1
You are looking for constant level of involvement with every decision regarding your wedding.
2
You need budget management and would prefer an expert handle the contract negotiations.
3
You have more money than time because you work a demanding job or are a parent full-time and don’t have the time to handle all this on top of your everyday responsibilities.
4
Having the wedding planning process as stress-free, efficient and relaxed as possible is a high priority for you.
FULL WEDDING PLANNING & DESIGN
FULL WEDDING PLANNING & DESIGN you get all the benefits of our Wedding Management plus we will be by your side as your planning partner from the moment you sign! From start to finish we are there to guide you every step of the way. If you are planning a wedding weekend at your venue (overnight stay) then we highly recommend full or partial planning packages, as there are a lot of moving parts involved and these packages allow enough planning time for us to help you plan all the extra elements a wedding weekend entails. When they say a wedding planner saves you their weight in worth... these packages are where you will get the most value of our knowledge, expertise and cost savings ideas throughout your entire wedding planning process. We like to say...AVW fairy godmother = priceless!
IN A NUT SHELL...
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WEDDING MANAGEMENT + PARTIAL PLANNING + 20 MORE HOURS on zoom/in person planning together!
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guide you in choosing style, attire & color palette
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find an amazing venue and vendor team for you and your budget
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attend venue and vendor meetings
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manage vendor selection, communication and contracts
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assist with lodging and transportation needs for you and your guests
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plan multiple wedding weekend events
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and more...we got you!
With AVW, we don't take over and plan your wedding for you...That is just not our style! Instead we stand by your side as your bestie and guide you from start to finish, with no biased opinion, only support and expert advice to plan your wedding like a pro! We want you involved and making the right decisions all the way thru. And that is why couples choose full planning! They understand that with an expert wedding planner by their side they can plan their wedding of their dreams with ease and grace! We love the whole process of wedding planning and can't wait to go on your wedding journey with you!
Best suited for couples with all-in wedding budgets around $75,000+
Schedule your FREE consultation so we can talk about your wedding to see how we can help you!
For more information check out our FAQ Page
FULL PLANNING is your style if...
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You want a wedding that is a completely unique experience.
2
You prefer an intimate wedding with your closest family and friends
3
You have a culture or wedding destination that is important to you.
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Your family and friends live overseas, so maybe you choose a destination or somewhere in the middle making it easier for everyone!
DESTINATION WEDDING is your style if...
DESTINATION WEDDING
Does Palm trees swaying with an ocean view, or snow-capped mountains with nature at your doorstep, or a weekend getaway at a french inspired chateau or vineyard estate excite you? Then a destination wedding may be what you are envisioning for your wedding experience. I am seeing more and more couples wanting to plan an experience, one they can enjoy together with their friends and family. We have helped our couples plan weddings in Maui, Hawaii; Lake Tahoe; Forest Hill; El Dorado County; Sacramento, Sonoma County and more... and what they all have in common is our clients are all traveling to their destination wedding from somewhere else in the world. We are lucky to have worked with clients in Alaska, Canada and the USA and have mastered the destination wedding planning process so you can feel confident and stress-free on your wedding day.
We understand the stress of planning a wedding from afar and the feeling of helplessness as you plan sight unseen. We have the knowledge of the wedding industry standards and expectations to assist in vendor selection, review your contracts, help you ask the right questions and come your wedding day... organize, execute and manage your wedding day to bring it all to life. We give you the confidence to plan your destination wedding with us by your side guiding you every step of the way... all the way to "I Do". All our planning packages are available for destination weddings near or far!
Schedule your FREE consultation to discuss how we can assist you in planning the perfect destination wedding!
For more information check out our FAQ Page
